 Registers incoming and outgoing documents.
 Maintains Controlled documents register.
 Distributes documents according to distribution matrix.
 Sends drawings transmittals and submittals.
 Schedules and arranges appointments, for professional or management staff.
 Takes dictation, composes and types routine letters, reports, numerical data, scientific or technical data, charts etc.
 Read and routes incoming mail.
 Establishes and maintains project’s files.
 Records minutes meetings.
 Prepares notes, correspondence and reports using computer software.
 Sends and receives fax messages and distributes them as appropriate.
 Creating Document Management System to be following at site
 Preparing the template of project logs which are going to be following at site
 Preparing Document Numbering Procedure to be following at site
 Reviewing every update for the consultant
 Hold a meeting every week to discuss all issues related to documentation issues at site
 Preparing Monthly report to be send to the owner ( Embassy )
 Report to AMG project Manager at site.

 Controlling and documenting all incoming and outgoing documents. (i.e: submittals, transmittals, drawings, correspondences, etc.)
 Checking outgoing / incoming Project correspondence
 Allocates and controls the document numbering system.
 Copying and distributing drawings and documents to relevant parties.
 Receiving “IR” inspection request from the main contractor & distributing to our engineers for doing inspection.
 Receiving all “MS” Material submittals from the main contractor and make sure it’s the same as received materials.
 Receiving shop drawings (A0) for all disciplines “softcopy & hardcopy “from the contractor.
 Implementing a communication management plan and changing control systems.
 Establishing an efficient centralized filling system.
 Managing daily scanning and downloads of all documents & drawings.
 Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.
 Preparing Inspection request (IR), Material Submittal (MS), Transmittals (TS), Material site inspection (MIR), Request for information (RFI), Site Instruction (SI), Correspondence , Request for curing (RCP) , Quantities submittals (QS) & Drawing list logs for reference and handing over.
 Arranging Weekly report including (data, photos at site & charts etc…) and send it to the project manager.
 Sort incoming mail and courier deliveries for distribution , forward incoming general emails to the appropriate staff member
 Coordinate the maintenance of site equipment.

 Controlling and documenting all incoming and outgoing documents. (Submittals, transmittals, drawings, correspondences, etc.)
 Allocates and controls the document numbering system.
 Distributing and Following all Projects correspondence.
 Copying and distributing drawings and documents to relevant parties.
 Preparing documents for technical proposals and clarifications for tendering projects.
 Preparing data reports (Weekly).
 Following up with relevant managers, engineers, consultants and contractors.
 Implementing a communication management plan and changing control systems.
 Establishing an efficient centralized filling system.
 Managing daily uploads and downloads of all documents by using EDMS System.
 Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.
 Updating proposal logs and quotations for clients.
 Preparing Design & Supervision Invoices.
 Preparing Technical & Financial Proposal to relevant clients ( I have been worked as an assistant proposal manager in addition to DC tasks )
 Preparing running project log in Microsoft project as a Planner ( I have been worked as a planner assistant with Microsoft project & Primavera in addition to DC tasks )
 Answer general phone inquiries using a professional and courteous manner
 Direct phone inquiries to the appropriate staff members
 Greet clients/suppliers/visitors to the organization in a professional and friendly manner
 Hightail coordinator, up and down loading project specific data to project folders
 Formatting and development of project documentation (Word, Excel, PowerPoint)
 Update and ensure the accuracy of client databases
 Provide Project Manager and construction team with all information regarding project correspondence updates.

 Controlling and documenting all incoming and outgoing documents
(Submittals, transmittals, drawings, correspondences, etc.)
 Copying and distributing drawings and documents to relevant parties.
 Preparing documents for technical proposals and clarifications for tendering projects.

 Preparing data reports.
 Following up with relevant managers, engineers, consultants and contractors.
 Implementing a communication management plan and changing control systems.
 Establishing an efficient centralized filling system.
 Managing daily uploads and downloads of all documents.
 Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.
 Updating proposal logs and updating quotations for clients.

 Registering none pressure parts drawings through MEDOC system.
 Allocates and controls the document numbering system.
 Updating and downloading files from Medoc and filling all documents issued for construction, as built and vendors.
 Keeping records and filling all preliminary and approved documents for design and construction.
 Keeping a soft copy and a hard copy of all transmittals issued and received by us.
 Sending site engineers clarification documentation.
 Vitalize all Projects forms – (letters, transmittals, meeting minutes, memos, etc.)
 Prepare all kinds of reports and presentations related to document status and work duties.
 Distributing and Following all Projects correspondence.
 Tracking all the project emails